CSEA Connection (April 2015)

CSEA Connection: Personnel Files - Know Your Rights

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Classified Employees have the right to review their personnel files per CA Ed Code 87031.

The Human Resources (the employer) keeps your personnel records. These records form the basis for any decisions affecting your employment. Personnel files kept by supervisors are not the official personnel file.
You have the right to see your file — at a time when you are not required to provide service in your work area. You can review all materials in your file except pre-employment records, examination committee records or promotional examination records. You do have the right to have access to “...numerical scores obtained as the result of a written examination.”
Information of a derogatory nature shall not be placed in your per¬sonnel file “unless and until” you have been given notice and oppor¬tunity to review and comment on the information. You have the right to enter and have attached to any negative document placed in your file your own comments. This process “…shall take place during nor-mal business hours, and the employee shall be released from duty for this purpose without salary reduction.”

Source: Pub.311, CSEA, Personnel Files.