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Governance TidBit (November 2014)
Governance Tid Bit: P-R-O-X-Y, Proxy!
by Frankie Strong
Governance Office Coordinator
I’m a voting member on a governance committee but can’t attend the upcoming meeting, what can I do?
Find a proxy!
All representatives are encouraged to appoint a proxy if they are unable to attend meetings.
Attendance at all committee meetings is mandatory. When a member of a campus governance committee will be absent, the member should make every effort to assign a proxy who will attend the meeting on the absent member's behalf.
Not attending may contribute to quorum challenges and is a disservice to your constituent group.
- It is recommended that the proxy be from the same constituency as the member.
- The proxy may not already be a voting member of the committee. As stated in Administrative Regulation 2511, the Governance Document, “one person, one vote.”
- The proxy is entitled to full voting rights.
The committee chair and minutes recorder should be given notice that a proxy will be in attendance.
For your convenience a form is available online: Governance Committee Proxy Form.
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