GOVERNANCE BEST PRACTICES
by Frankie Strong
Governance Office Coordinator
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Now that the semester is in full swing, well, one might argue that it’s actually almost over, a brief reminder of governance best practices.
For you, free of charge!
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ALL MEMBERS, VOTING & NON-VOTING
- Familiarize themselves with the mission of the committee as indicated on the Blue List and GCC's mission statement.
- Regularly attend meetings; a member may recruit a proxy in the event of absence.
- Know who appointed them and know when their term ends.
- Consult with their appointing agency (Guild, Senate, and CSEA executives, ASGCC cabinet, Administration) for general guidance, and for specific concerns about policy proposals. Provide a report after each meeting.
- In the event of a disagreement about governance procedures, consult Administrative Regulation (AR) 2511, the Governance Document or contact the Governance Review Committee.
- When first participating on governance committees, get acquainted with the resources available to you, such as the annual Fall governance workshop or the governance webpage.
CHAIRPERSONS OF THE COMMITTEE
- Verify that membership matches the Blue List. Comply with the ‘Communications & Operations’ section and other information that is in AR 2511; and other guidelines.
- Forward the agenda to the committee four working days before the meeting; include the student government through email; a hard copy may be placed in the ASGCC mailbox.
- Verify that the committee has a quorum before action is taken; discussion may take place in the absence of a quorum but no actions or motions can be taken without a quorum.
- Verify that only voting members vote – “Resource” members do not have a vote.
- Forward a monthly “Motions Report” along with appropriate minutes to the Governance office. A schedule for reporting motions and minutes is forwarded to chairs and minutes recorders each month.
- Follow up on actions and decisions taken at the meeting.
TERMS OF APPOINTMENTS TO VOTING SEATS
2-year appointment: “CSEA” seats
4-year appointment: Academic “Senate” seats; “Guild” seats; “Joint” faculty seats
4-year appointment: “Administration” and “Manager/Confidential” seats
Some committee chair and seats are ex officio, or are tied to released time (Admin. Reg. 2511).
Please note that positions in the following categories do not have a term of service: “ASGCC”, “Minutes Recorder” and “Resource.” “Division Chairs” may have a term where applicable.
RESOURCE MEMBERS
Persons may be appointed to a committee, by the committee, to serve as resources of information; however, a resource member will not have voting rights. A resource can be any person a committee feels has expertise to offer with respect to the committee’s business (Admin. Reg. 2511).
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