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Chaparral 2016-2017: 25.2 Governance Best Practices

Governance Best Practice (November 2016)


by Frankie Strong

Governance Office Coordinator

Now that the semester is in full swing, well, one might argue that it’s actually almost over, a brief reminder of governance best practices.

For you, free of charge!


  1. Familiarize themselves with the mission of the committee as indicated on the Blue List and GCC's mission statement. 
  2. Regularly attend meetings; a member may recruit a proxy in the event of absence. 
  3. Know who appointed them and know when their term ends.
  4. Consult with their appointing agency (Guild, Senate, and CSEA executives, ASGCC cabinet, Administration) for general guidance, and for specific concerns about policy proposals.  Provide a report after each meeting.
  5. In the event of a disagreement about governance procedures, consult Administrative Regulation (AR) 2511, the Governance Document or contact the Governance Review Committee. 
  6. When first participating on governance committees, get acquainted with the resources available to you, such as the annual Fall governance workshop or the governance webpage.


  1. Verify that membership matches the Blue List. Comply with the ‘Communications & Operations’ section and other information that is in AR 2511; and other guidelines. 
  2. Forward the agenda to the committee four working days before the meeting; include the student government through email; a hard copy may be placed in the ASGCC mailbox. 
  3. Verify that the committee has a quorum before action is taken; discussion may take place in the absence of a quorum but no actions or motions can be taken without a quorum. 
  4. Verify that only voting members vote – “Resource” members do not have a vote. 
  5. Forward a monthly “Motions Report” along with appropriate minutes to the Governance office. A schedule for reporting motions and minutes is forwarded to chairs and minutes recorders each month.
  6. Follow up on actions and decisions taken at the meeting.


2-year appointment: “CSEA” seats

4-year appointment: Academic “Senate” seats; “Guild” seats; “Joint” faculty seats

4-year appointment: “Administration” and “Manager/Confidential” seats

Some committee chair and seats are ex officio, or are tied to released time (Admin. Reg. 2511).

Please note that positions in the following categories do not have a term of service: “ASGCC”, “Minutes Recorder” and “Resource.”  “Division Chairs” may have a term where applicable.


Persons may be appointed to a committee, by the committee, to serve as resources of information; however, a resource member will not have voting rights. A resource can be any person a committee feels has expertise to offer with respect to the committee’s business (Admin. Reg. 2511).

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