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Chaparral 2019-2020: 28.3 Governance Tidbits

Governance TidBits
Communication and Collaboration

by Frankie Strong
Governance Office Coordinator

Communication does not necessary require collaboration, but without communication, we cannot collaborate. Here at GCC we are constantly communicating and collaborating. Instructors to students in classrooms, colleagues to colleagues in meetings, the college to the community; so many scenarios, you get the picture.

Although, with all of these communications we still have misunderstandings or ambiguous assumptions on how things work. Or sometimes all of our hard work and deliberate decision-making is not widely known by the campus – information sharing is another challenge we face. And thirdly, seeking information can be daunting when we aren’t sure what is available to us or maybe we are not sure where to look. This article shares certain resources of information regarding governance that may clear up any mystery when it comes to communicating about our collaborations.

 

SHARE

How do governance representatives share the knowledge that they gained from a committee meeting? Here are a couple of scenarios:

Scenario 1: I am a CSEA representative on a governance committee; with whom do I share the great news on what this committee has been working on?

Answer: Sharing information can be done in two ways: 1) Email your CSEA president and/or 2nd Vice president a brief summary and forward the agenda of the meeting you attended. Contact information can be found here http://glendale.edu/csea

2) Fill out the easy report form. The form is available in SharePoint; you will need your email login. https://sp.glendale.edu/csea/Pages/Committee-Report.aspx
The report will be automatically sent.

Scenario 2: I am a Faculty representative on a governance committee; with whom do I share the great news on what this committee has been working on?

Answer: If you are a faculty representative email your Guild President or 1st VP OR even better, utilize the online committee report form. Go to the Committee Report for Faculty and select the committee on which you serve on. The report will be sent automatically.

Voila! Easy.

 

I have another commitment during the time a meeting is scheduled, what should I do?

Find a proxy – instructions on the criteria of who can be your proxy is available on the governance page and on the proxy form itself.

Communicate with the committee chair in the event a proxy form is not filled out. Be sure to provide meeting materials to your proxy; and don’t forget to follow up with your proxy after the meeting to get an update on the good work the committee accomplished.
 

Whom should I notify when I can no longer serve my appointment on a governance committee?

Please notify the committee chair and the governance office. This is especially important for several reasons, one being that the governance office will begin the process of filling the vacant seat. Another reason is that meeting quorum is affected; it makes a difference between whether there is an absent voting member versus having a vacant seat.

 

FIND

Where can I find information on governance committee decisions?

Read the “Governance Update” – it is a monthly report that includes the actions taken by various governance committees. It is available on the governance webpage (http://glendale.edu/governance ). Committee minutes can also be found on the governance webpage. Committee chairs can be contacted as well. Email links to committee chairs are within the Blue List, which is also available on the governance webpage.
 

Where can I get more information?


Ok, these links are great but how do I get there if I do not have those handy?

Go to the bottom of the GCC homepage, select “Faculty and Staff” – the links to the webpages of the Academic Senate, Guild, CSEA, and other links can be found here.

Psssst, the Board of Trustees button is located on the home page on the gold-yellow menu bar.


Who can I field questions to about governance?

Contact your friendly neighborhood Governance Coordinator. Frankie Strong x 5393 email: fstrong@glendale.edu

Glendale Community College | 1500 North Verdugo Road, Glendale, California 91208 | Tel: 818.240.1000 | 
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