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Garfield ALMA Guide

CHECKING IN AN ITEM

There are two methods to check items in.  The first method is from the Alma home screen  “Fulfilment’  ‘Return Items’ and the second is from the patron record. Checking items in from the ‘Return Items’ screen allows for multiple items to be checked in and does not take into account to whom the item is checked out. This method is similar to the check-in process used in Voyager in the past and should be used in most instances when items are returned.

CHECKING IN FROM THE ALMA HOME SCREEN

  1. Click ‘Fulfillment’ menu tab
    1. Under ‘Checkout/Checkin’, click ‘Return Items’ and then scan item barcode in the "Scan item barcode" box.  NOTE: if you have to manually enter the barcode for any reason, then click OK after entering the barcode manually.

CHECKING IN FROM THE PATRON RECORD

Retrieve the Patron record and select the "Returns" tab:

Scan item barcode in the 'Scan item barcode' box and the item(s) will appear in a 'Returns of this session' box showing the return date and the next step (special location, hold, etc.)

NOTE: The order of the Returns list can be either newest item on top or newest item on the bottom of the list - your choice.  Use the arrow to the left of the Return Date to field to change the order. This order will remain until your or the next user changes it.

   

Return Date arrow up: latest appended to bottom of list           Return Date arrow down: latest appended to top of list

RENEW ITEM THAT IS PHYSICALLY PRESENT

Retrieve the Patron record and select the "Loans" tab and scan item barcode in the "Scan item barcode" box.

The item will automatically be renewed for two more weeks if there are no holds (requests) for the title from other patrons and you will receive this message:

If there is a hold on this title, you will see the following message: "The item status is "Recalled" and cannot be renewed."  In this case, the term Recalled is being used to indicate there is a hold on the title.

RENEWING ITEMS THAT ARE NOT PHYSICALLY PRESENT

Retrieve the Patron record and select the "Loan Display" drop down menus and then select "All Loans", which will retrieve and display a list of all items loaned out to the patron.

If the patron wants to renew all items, select "Renew All" and the system will renew all items in the patron's records that do not have hold requests or have not reached their maximum of 5 renewals.  

But if the patron only wants to renew some items, first check the boxes next to "Title" of those items to be renewed and then click on the "Renew Selected" link.

If renewal is successful, a green check will appear to the left of the title and the new due date will be reflected in the ‘Due Date’ column.   Click ‘Done’ at the top of the page to close the patron record.

If there is a hold on this title, you will see the following message: "The item status is "Recalled" and cannot be renewed."  In this case, the term Recalled is being used to indicate there is a hold on the title.  Please tell the student that they must immediately return the book.

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