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Garfield ALMA Guide

CHECKING OUT AN ITEM

To check out an item to a patron, you must first retrieve the patron record.

On the patron record screen, scan the item barcode in the ‘Scan item barcode’ search box.

  • the item will appear below in the ‘Loan Display’ area, for example:NOTE: The order of the Loans list can be either newest item on top or newest item on the bottom of the list - your choice.  Use the arrow to the left of the Due Date to field to change the order. This order will remain until your or the next user changes it.

       

Due Date arrow up: latest appended to bottom of list          Due Date arrow down: latest appended to top of list

 

  • When all items have been scanned and checked out, close the patron record by slecting the "Done" button found on the top right of the screen.

MODIFYING THE DUE DATE WHEN YOU ARE CHECKING OUT THE ITEM

To change a due date as you are checking out the item, select "Change Due Date" from the top right of the "Loan Display" area:

A "Select Due Date" window will appear:

  1. Enter new due date in the ‘New Due Date’ field.
  2. Enter closing time in the ‘At(HH:MM)’ field; note the time is in 24-hour format. For Garfield use 20:30 in the HH:MM field.
  3. Click ‘Change Due Date’ to save changes

The "Loan Display" area will be refreshed and you can verify that the due date has changed appropriately.

 

MODIFYING THE DUE DATE AFTER BOOK IS CHECKED OUT

First, retrieve the patron record.

In the "Loan Display" area, select the item(s) for which you want to modify the due date and then select "Change Due Date".  

A "Select Due Date" window will appear:

  1. Enter new due date in the ‘New Due Date’ field.
  2. Enter closing time in the ‘At(HH:MM)’ field; note the time is in 24-hour format. 
    1. For Garfield, if the modified due date is a Friday, use 14:00 in the HH:MM field (to account for the latest time we close on Friday; if you any time later, ALMA wll adjust the due date to the next Monday).  
    2. If the modified due date is Monday through Thursday, use 20:30 in the HH:MM field (to account for the latest time we close on these days of the week; if you use any time later; ALMA will adjust to the day after the due date.
  3. Click ‘Change Due Date’ to save changes

The "Loan Display" area will be refreshed and you can verify that the due date has changed appropriately.

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