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Chaparral 2018-2019: 27.3 Governance Tidbits

Governance TidBits

by Frankie Strong
Governance Office Coordinator

P-R-O-X-Y, Proxy!


I’m a voting member on Governance Review Committee but can’t attend the upcoming meeting, what can I do?


Find a proxy! 

All representatives are encouraged to appoint a proxy if they are unable to attend meetings.

Attendance at all committee meetings is mandatory. When a member of a campus governance committee will be absent, the member should make every effort to assign a proxy who will attend the meeting on the absent member's behalf.

Not attending may contribute to quorum challenges and is a disservice to your constituent group.

  • It is recommended that the proxy be from the same constituency as the member.
  • In the case of faculty, proxy should be from same discipline or division.
  • The proxy may not already be a voting member of the committee. As stated in Administrative Regulation 2511, the Governance Document, “one person, one vote.”
  • The proxy is entitled to full voting rights.

The committee chair and minutes recorder should be given notice that a proxy will be in attendance.

For your convenience a form is available online: Governance Committee Proxy Form

If unable to fill out the proxy form, please, please email the committee chair, the minutes recorder, or the governance office notice of your proxy.  The bottom line is, please communicate that you are sending a proxy and have your proxy introduce themselves to the chair and minutes recorders.

Thank you!  Your cooperation helps to ensure that governance runs smoothly.


For governance questions contact Frankie Strong, ext. 5393
References: Administrative Regulation 2511, Governance Document

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