CampusGuides: Chaparral 2018-2019: 27.4 Governance TidBits

Governance TidBits

by Frankie Strong

Governance Office Coordinator

COMMUNICATION

com·mu·ni·ca·tion

kəˌmyo͞onəˈkāSH(ə)n/

noun

the imparting or exchanging of information or news.
"direct communication between the two countries will produce greater understanding"
synonyms: transmission, conveyance, divulgence, disclosure
dissemination, promulgation, broadcasting
"the communication of news"

a letter or message containing information or news.
plural noun: communications
synonyms: message, statement, announcement, report, dispatch, communiqué, letter, bulletin, correspondence
"an official communication"

Without communication we would not have understanding. Here at GCC were are constantly communicating. Instructors to students in classrooms, colleagues to colleagues in meetings, the college to the community: so many scenarios, you get the picture. However, with all of these communications we still have misunderstandings or ambiguous assumptions on how things work. Or sometimes all of our hard work and deliberate decision-making is not widely known by the campus – information sharing is another challenge we face. And thirdly, seeking information can be daunting when we aren’t sure what is available to us or maybe we are not sure where to look. This article shares certain scenarios that may clear up any mystery when it comes to communications in regards to governance at GCC.

How do governance representatives share the knowledge that they gained from a committee meeting?

The two methods that are encouraged are email and using the online reporting form.

Option 1) EMAIL the agenda from the meeting along with a brief summary to the governance office (fstrong@glendale.edu) – your report will be forwarded to the executive board that appointed you (either CSEA, Academic Senate, or Guild Executives)

Option 2) ONLINE REPORTING FORM – there is a link for staff and faculty to access, located on the governance webpage: www.glendale.edu/governance

If you are a CSEA representative on a governance committee, fill in the easy report form. The form is available on the governance webpage Committee Report for Classified Staff. Select the committee, and voila! The report will be sent automatically.

If you are a Faculty representative on a governance committee, fill in the online committee report form. The form is available on the governance webpage Committee Report for Faculty. Select the committee on which you serve on. The report will be sent automatically.

Who should I notify when I can no longer serve my appointment on a governance committee?

Please notify the committee chair and the governance office. This is especially important for several reasons, one being that the governance office will begin the process of filling the vacant seat. Another reason is that meeting quorum is affected; it makes a difference between whether there is an absent voting member versus having a vacant seat.

Where can I find information on governance committee decisions?

Read the “Governance Update” – it is a monthly report that includes the actions taken by various governance committees. It is available on the governance webpage (glendale.edu/governance). Committee minutes can also be found on the governance webpage. Committee chairs can be contacted as well; email links to committee chairs are within the Blue List, which is also available on the governance webpage.

If I have another commitment during the time a meeting is scheduled, what should I do?

Find a proxy – instructions on the criteria of who can be your proxy are available on the governance page and on the proxy form itself.

Communicate with the committee chair in the event a proxy form is not filled out. Be sure to provide meeting materials to your proxy, and don’t forget to follow up with your proxy after the meeting to get an update on the good work the committee accomplished.

Where can I get more information?

Governance: www.glendale.edu/governance
Academic Senate: www.glendale.edu/senate
Guild: www.glendale.edu/guild
CSEA: www.glendale.edu/csea
Board of Trustees meetings: https://www.glendale.edu/about-gcc/board-of-trustees

Ok, these links are great but how do I get there if I do not have those handy?

From the GCC home page go to “About GCC”, “Faculty and Staff” – the links to the webpages of Governance, the Academic Senate, Guild, CSEA, and other links can be found here.

Psssst, for quicker access the Board of Trustees button is located on the yellow menu bar.

To whom can I field questions to about governance?

Contact your friendly neighborhood Governance Coordinator. Frankie Strong x 5393 email: fstrong@glendale.edu