First order of business: I would like to give recognition to everyone who has participated in governance – Thank you for representing your constituent group. We appreciate your time commitment and contributions. GCC is the premier college of choice in part from your efforts. Thank you.
We are well into another great academic year during which we work together to accomplish many things. Although this year has been full of twists and firsts, we persevere and keep the spirit of remaining united.
On the governance side of the house we meet, we discuss, we take action. As governance committees convene, let us keep in mind some good practices to help our decision-making remain on track.
ATTENTION - New Stuff to Know:
Constituent Representatives (namely Faculty and Classified) be sure to communicate with your leadership (Academic Senate, CSEA or the Guild) by providing a brief summary after each governance committee meeting. There are two options for submitting a report.
Option 1: Use the Committee Report that is available on the main Governance webpage and in SharePoint: https://sp.glendale.edu/governance/Pages/default.aspx
You may need to login to gain access; use your email login
Select from the left navigation menu – either the “Committee report for faculty” or “Committee report for classified”
Option 2: You can email the constituent leaders directly. Include a brief summary and attach the meeting agenda, email by using the appropriate list serve. For the Academic Senate firstname.lastname@example.org; for CSEA email@example.com; for the Guild firstname.lastname@example.org>
All members, voting and nonvoting1. Familiarize themselves with the mission of the committee as indicated on the Blue List and GCC's mission statement.
1. Verify that membership matches the Blue List.
2. Forward the agenda to the committee three working days before the meeting; include the student government through email (email@example.com); a hard copy may be placed in the ASGCC mailbox.
3. Verify that the committee has a quorum (50% of the voting membership plus 1) before action is taken; discussion may take place in the absence of a quorum but no actions or motions can be taken without a quorum.
4. Verify that only voting members vote – “Resource” members do not have a vote.
5. Forward a “Motions Report” along with appropriate minutes to the Governance office. A schedule for reporting motions and minutes is forwarded to chairs and minutes recorders each month.
6. Follow up on actions and decisions taken at the meeting.
Governance is a process involving students, classified staff, confidential employees/managers, faculty, and administrators in deliberations regarding day-to-day and long-range planning and policies for the college. Successful governance creates an environment of awareness on campus. With your participation, we can continue to foster an environment of mutuality and trust while remaining committed to student success.
(references: Administrative Regulation 2511: Governance Document ‘Communication & Operations’ section, Governance Best Practices)